Email Manager

Automatic e-mail converting workflow that turns e-mails and their attachments into ready-to-use media assets

For conventional and online publishing companies receiving plenty of images via e-mail, Elpical EmailManager is the automatic e-mail processing and converting workflow.

EmailManager converts e-mail messages plus attachments into media assets for any standards based asset management system.

It distinguishes itself by

  • Optimal use of industry text and image standards (MS Word, RTF, PDF, ASCII, IPTC, NITF/XML, VSG,  EPS…)
  • Professional integration into all types of workflows (Elpical 4LeafClover, any XML-based editorial, archive or workflow solution)
  • Easy web based interface to configure extensive, rule based automatic routing and processing
  • Reliable two way communication between sender and receiver

General

  • Supports appropriate text formats (MS Word, RTF, ASCII, PDF)
  • Supports images (all formats including SVG for graphics and EPS and IPTC)
  • Functions as reception/workflow module of 4LeafClover Asset manager
  • Functions as stand-alone module for other asset management or editorial systems
  • Works as a server process (NT-Service on Windows; Deamon on Unix)
  • Web based user interface to configure system

Automation

  • Add email info (sender, subject, receive date, body text) into media objects (inside IPTC metadata structure)
  • Check images on resolution, color space, then filter accordingly (route to destinations)

Workflow

  • Process media objects then route them to destination
  • Destination choice depends on predefined rules: type of attachment, properties of attachment, sender...
  • Route media objects to e-mail address, FTP, hard disk
  • Automatic e-mail confirmation to sender
  • Easy to configure automatic reply (number of correctly received and processed attachments, errors
  • List based  checking and automatic handling of trusted users
  • Conversion of MS Word or text files into NITF/XML-via XSL template
  • Smooth cooperation with standard SMTP and POP3/IMAP mail servers.
  • Check and handle any number of defined mailboxes
  • Standards based operation for powerful and reliable processing
  • Easy, automatic integration of e-mail info into any existing workflow (Editorial systems corporate ICT environments…)
  • Easy to use and familiar web based user interface
  • Use of standards facilitates and streamlines the retrieval from asset management systems
  • Extensive time gain through automation and integration
  • Productive and reliable content data conversion and handling
  • Streamlined and assured (two-way) communication
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